Terms & Conditions

Odlum’s Children’s Baking Competition 2026 GDPR Documentation

Terms & conditions, privacy notice, and form checkbox copy prepared for Odlums.ie. Placeholders marked in yellow require completion before publishing.

This document is an attempt to ensure that Odlum’s is in compliance with GDPR legislation.

Please note: Big Top Multimedia has no formal legal expertise and we strongly advise all clients to have legal issues verified and validated by legal experts.

CONTENTS

• Section 1 – Registration form checkboxes
• Section 2 – Upload form checkboxes
• Section 3 – Full competition terms & conditions
• Section 4 – Competition privacy notice
• Section 5 – Implementation notes for developers

Important – children’s data: This competition involves the data of minors. Under Ireland’s Data Protection Act 2018, the digital age of consent is 16. Since children of all ages may enter, all data processing must be authorised by a parent or legal guardian.

Photo and video consent must be separate from and independent of competition entry consent – making it a condition of entry would render it invalid under GDPR Article 7(4).

Registration form checkboxes

Copy for use on the initial entry/registration form

CHECKBOX 1 OF 5
Required

I confirm that I am the parent or legal guardian of the child being entered into this competition, that I am aged 18 years or over, and that I have the authority to enter this competition on the child’s behalf.

This checkbox establishes parental/guardian authority – a prerequisite for all subsequent consents. It must be presented first and cannot be grouped with other checkboxes.

CHECKBOX 2 OF 5
Required

I have read and agree to the Competition Terms & Conditions. I understand that my child’s entry must feature a bake made from a recipe on Odlums.ie, and that the promoter’s decision is final.

Link must open the full T&Cs in a new tab or modal before the parent can tick this box. Do not pre-tick.

CHECKBOX 3 OF 5
Required

I have read and agree to the Privacy Notice. I consent to Odlums collecting and processing the personal data provided in this form (including my child’s first name and age) for the sole purpose of administering the Baking Competition 2026, sending a confirmation email, and issuing a certificate of participation. I understand I may withdraw this consent at any time by contacting privacy@odlums.ie, and that withdrawing consent will mean my child’s entry cannot be processed.

This covers the core data processing required to run the competition. Lawful basis: Consent (Article 6(1)(a)). Since a child’s data is involved, parental consent is the mechanism. Do not pre-tick.

CHECKBOX 4 OF 5
Optional – separate consent

I consent to Odlums displaying my child’s first name, and submitted photo or video on the Odlums.ie website (including the Bake Club winners area), and on Odlums’ official social media channels (Instagram, Facebook, X/Twitter), for the purpose of announcing competition results and celebrating entries. I understand this consent is entirely optional, does not affect my child’s chances of winning, and can be withdrawn at any time by contacting privacy@odlums.ie.

This is a separate, specific, and optional consent for display/promotional use. It must be clearly separate from the entry consent above. If not ticked, the child may still win – winners without this consent can be announced by first name and county only, without photos. Record the date/time-stamp of this consent in your database.

CHECKBOX 5 OF 5
Optional – marketing

I would like to receive recipes, baking tips, competitions, and news from Odlums by email. I understand I can unsubscribe at any time using the link in any email or by contacting privacy@odlums.ie.

Entirely optional. Lawful basis: Consent (GDPR + ePrivacy Regulations). Must not be pre-ticked. Must be kept as a separate consent record, not bundled with competition entry data. Add to your email marketing platform (e.g. Mailchimp) as a separate audience segment with consent date recorded.

Upload form checkboxes

Copy for use on the photo/video upload page (accessed via unique email link)

The parent already gave core competition consent at registration. The upload form checkboxes are lighter – they confirm the content being uploaded is appropriate and provide a second opportunity to give (or confirm) photo/video display consent.

UPLOAD CHECKBOX 1 OF 3
Required

I confirm that the photo or video I am uploading was taken by me or with my knowledge and consent, that it shows my child’s own bake made from a recipe on Odlums.ie, and that it does not feature any other person without their explicit permission.

This is a content warranty checkbox – it protects Odlums from third-party rights claims. It also ensures the parent takes responsibility for the content they are uploading. Required before upload can proceed.

UPLOAD CHECKBOX 2 OF 3

Required

I confirm that the photo or video does not contain any personal information, branding, or content that I do not wish to share with Odlums, and that the uploaded content is suitable for viewing by a general audience of all ages.

A safety/appropriateness declaration. Simple but important, especially for a children’s competition where content may be displayed publicly.

UPLOAD CHECKBOX 3 OF 3

Optional – display consent (if not given at registration)

I consent to Odlums displaying my child’s first name, and submitted photo or video on the Odlums.ie website (including the Bake Club winners area), and on Odlums’ official social media channels (Instagram, Facebook, X/Twitter), for the purpose of announcing competition results and celebrating entries. I understand this consent is entirely optional, does not affect my child’s chances of winning, and can be withdrawn at any time by contacting privacy@odlums.ie.

[Terms and Conditions and Privacy Policy are below]

Competition terms & conditions

Full text for the linked T&Cs page

Odlums Children’s Baking Competition 2026 – Official Terms & Conditions

Last updated: [Insert date]

1. The Promoter

This competition is promoted by [Odlums full legal entity name], [registered address], Ireland (“Odlums”, “we”, “us”). Registered in Ireland, Company No. [number].

2. Eligibility

• The competition is open to children resident in the Republic of Ireland and Northern Ireland.
• There is no minimum or maximum age restriction; however, adult supervision is recommended for all baking activities.
• All entries must be submitted by a parent or legal guardian (“Parent”) who is aged 18 years or over.
• Only one entry per child is permitted throughout the competition period.
• Employees of Odlums, its promotional agencies, suppliers, and their immediate family members are not eligible to enter.

3. Competition period

• The competition opens at 00:01 (Irish Standard Time) on 1 June 2026.
• The registration deadline is 23:59 (Irish Standard Time) on 31 July 2026.
• Photo and video uploads must be submitted by 23:59 on 31 July 2026.
• Entries received outside these times will not be considered.

4. How to enter

• To enter the competition, a Parent must complete the following steps:
• (a) Complete the online registration form at [odlums.ie/baking-competition], providing the child’s first name, age, and the Parent’s email address;
• (b) Upon receipt of a confirmation email containing a unique entry link, have the child bake a recipe of their choice from the Odlums.ie recipe library;
• (c) Return to the competition website via the unique link in the confirmation email and upload a photograph or video of the finished bake.
• Odlums accepts no responsibility for entries that are lost, delayed, corrupted, or not received due to technical or connectivity issues.
• Entries must be made in English.

5. Entry requirements

• The bake entered must be made from a recipe available in the Odlums.ie recipe library at the time of entry.
• Submitted photographs or videos must: (a) clearly show the child’s finished bake; (b) be in JPEG, PNG, or MP4 format and not exceed [50MB] in file size; (c) not contain offensive, inappropriate, defamatory, or third-party copyrighted material; (d) not feature the branding or logos of any company other than Odlums.
• If a photograph or video features any person other than the registered child, the Parent confirms by submitting that they hold the written consent of that person (or their parent/guardian if under 18) to appear in the submission.
• Odlums reserves the right to disqualify any entry that does not comply with these requirements or that is, in Odlums’ reasonable opinion, inappropriate, harmful, or deceptive.

6. Judging

• All valid entries will be assessed by a panel of judges appointed by Odlums.
• Judging will take place in [August 2026].
• Entries will be judged on creativity, presentation, effort, and adherence to the chosen recipe.
• The judges’ decision is final. No correspondence regarding judging decisions will be entered into.

7. Prizes

• [Insert prize details – e.g. First Prize: Odlums hamper + baking kit; Runner-up prizes: etc.]
• Prizes are non-transferable and no cash alternative will be offered except at Odlums’ sole discretion.
• Odlums reserves the right to substitute any prize with one of equal or greater value where circumstances require.
• Prizes are subject to availability.

8. Winner notification and announcement

• Winners will be notified by email to the address provided at registration within [14 days] of judging being completed.
• If a winner fails to respond or cannot be contacted within 14 days of notification, Odlums reserves the right to disqualify that entry and select an alternative winner.
• Winners’ first names and counties of residence will be published in the Bake Club section of Odlums.ie. Where a Parent has separately consented to the display of photos and videos, the winning entry may also be displayed.
• No full names, addresses, or contact details will be published publicly.

9. Certificates of participation

• All children who submit a valid entry will receive a personalised PDF certificate of participation.
• Certificates will be sent to the Parent’s registered email address and will also be available to download from the competition website via the unique entry link.

10. Intellectual property and content licence

• Ownership of submitted photographs and videos remains with the Parent and child at all times.
• By entering the competition, the Parent grants Odlums a non-exclusive, royalty-free, worldwide licence to store and use the submitted content for the purposes of administering this competition and, where separate display consent has been given, for promotional purposes on Odlums.ie and official Odlums social media channels.
• The Parent warrants that the submitted content is original work, does not infringe any third-party intellectual property rights, and that they have full authority to grant this licence.
• Where display consent is later withdrawn, Odlums will remove the content from public display within a reasonable timeframe, which will not exceed [30 days].

11. Liability

• Odlums accepts no responsibility for any loss, damage, or injury sustained during the preparation of competition entries.
• Adult supervision during baking is the sole responsibility of the Parent.
• Nothing in these Terms and Conditions excludes Odlums’ liability for death or personal injury caused by its negligence, or for any other liability that cannot be excluded by law.

12. General

• Odlums reserves the right to cancel, suspend, or amend this competition at any time due to circumstances beyond its reasonable control, without liability to entrants.
• These Terms and Conditions are governed by the laws of the Republic of Ireland. Any disputes shall be subject to the exclusive jurisdiction of the Irish courts.
• These Terms and Conditions do not affect any statutory consumer rights you may have.
• If you have any questions about this competition, please contact [competition@odlums.ie].